Recording and referencing your use of artificial intelligence for academic integrity
To keep track of the AI you use in the creation of book content:
- Record your use of AI in this template Pressbook Record_of_AI_use-template.docx, (adapted from: Artificial Intelligence (AI): Acknowledge & Reference AI University of Western Australia, under a Creative Commons Licence: CC BY-NC 4.0.)
- See also, The Australian Code for the Responsible Conduct of Research (NHMRA, 2018) and
- RMIT’s (2025) Responsible Artificial Intelligence (AI) Procedure and Academic Integrity Policy.
Acknowledging the use of AI
If authors use any AI tools in the development and creation of an open resource, it should be disclosed in the methodology or acknowledgments section of their work, especially when it influences the interpretation of data or the framing of arguments. This helps maintain academic integrity and allows readers to critically assess the role of AI in the research process. A table can be used to identify and acknowledge the use of AI tools, for example see Table 3.2 below:
Table 3.2
Acknowledgement of the use of AI tools
| AI tool | Use | Prompt(s) | Section | Date of Use |
|---|---|---|---|---|
| Val (GPT 4o) | Generating a draft conclusion | Provide a summary of Chapters 3, 4, and 5 | Conclusion (p. 36) | 29 August 2025 |
| Microsoft Copilot | Generating images for analysis | Create an image of a suburban park | Introduction (p. 3) | 3 June 2025 |
| ChatGPT 4o | Initial idea generation | Brainstorm ideas around how sustainable development goals can be applied locally | Framework (p. 21) | 17 May 2025 |
Attribution Table 3.2: “Acknowledge AI use” by The University of Queensland Library is licensed under CC BY-NC 4.0
Referencing your use of AI
If any AI-generated content is used in an authors’ work, it should be referenced appropriately. Refer to RMIT’s AI referencing guidelines, as the citation format may vary depending on the referencing style used, for example, APA, RMIT Harvard, or Chicago.
If referring to AI-generated text and/or prompts in your work, include the full prompt along with any AI-generated text. If required by the referencing style, include a reference list entry.
Example of an in-text citation
When prompted with 'create an image of a fluffy purple monster wearing a smoking jacket, smoking a pipe, sitting on a mound of bubble gum and daydreaming about rhubarb', the Val (GPT 4o)-generated text produced:
“Picture a fluffy purple monster lounging comfortably atop a mound of bubble gum, its vibrant fur contrasting with the sticky, pastel-coloured surface. It's draped in an elegant smoking jacket, a pipe gently puffing as curls of smoke encircle its head. Floating above in a whimsical thought bubble are stalks of fresh rhubarb. The scene combines elements of fantasy and whimsy, creating a charming and imaginative portrait” (OpenAI, 2025).
Example of a reference list entry
OpenAI. (2025). Val (GPT 4o) (Aug 31 version) [Large language model]. https://val.rmit.edu.au/
Note: As it may not be possible to link to or retrieve text and images created by generative AI tools, it is recommended that any full text responses to prompts be added to an appendix section, which will allow readers to access the exact text that was generated.
Referencing AI-generated images in your work
When including AI-generated images in your work, provide a figure number, a title, and a note below the image that includes the AI tool and prompt used. If required by the referencing style, include a reference list entry for the AI-generated image.
Figure 3.3
An AI-generated image of a fluffy monster smoking a pipe thinking about rhubarb
Note. Image generated using Val (GPT-4o) from the prompt 'fluffy purple monster wearing a smoking jacket, smoking a pipe, sitting on a mound of bubblegum and daydreaming about rhubarb'.
Note: For further information about referencing the use of AI, visit the Library's Artificial intelligence referencing guidelines.
